Offsite Records Storage Services

Offsite records storage is a professional service where your boxed business records are kept in a secure facility away from your office, with controlled handling and organized tracking. It’s commonly used for inactive files that must be retained for legal, operational, or compliance reasons, without taking up valuable workspace. The right provider also adds structure—intake documentation, indexing, and retrieval processes—so you know what you have, where it is, and how to access it when needed.

With offsite records storage, the process typically starts with planning how records will be packed, labelled, and categorized. Your provider arranges pickup, transports cartons securely, and completes an intake step where each carton is logged into an inventory system (often using barcodes). From there, your files are stored under controlled access, and you request retrieval as needed. Tippet Richardson emphasizes a personalized approach—local teams coordinate pickups and ongoing access across Oakville, Hamilton, Mississauga, Etobicoke, and Burlington, supported by Canadian-based operations.

A strong secure offsite storage program is built on layered protection: controlled facility access, monitoring, documented chain-of-custody, and disciplined handling procedures that limit who can touch or move records. Many providers also use inventory tracking so every movement is recorded, helping reduce risk and support compliance. When comparing options, ask how access is managed, how records are monitored, and how tracking is maintained from pickup through storage and retrieval—these are the details that separate truly secure off-site document storage from basic storage space.

Offsite records storage is ideal for paper files that must be retained but aren’t needed every day—think legal files, financial records, HR personnel documents, corporate archives, and other confidential business records. If a document is important for audits, disputes, retention obligations, or business continuity, it often belongs in a structured offsite program where it can be protected and retrieved on demand. Tippet Richardson supports businesses in organizing what goes offsite and how it should be indexed, so retrieval stays practical—not painful.

Compliance expectations depend on your industry and the nature of the information, but reputable offsite records storage providers build their processes around confidentiality, controlled access, and documented handling. The practical question to ask is how the provider supports retention planning, how they restrict access to sensitive records, and how they maintain traceable documentation when records are moved, retrieved, or destroyed. Tippet Richardson’s approach to offsite document storage is designed for organizations that need clear procedures, local support, and Canadian-based service standards across the GTA.

When people search offsite records storage near me, they usually care about two things: responsiveness and reliability. Retrieval speed depends on the provider’s inventory accuracy, request workflow, and local service coverage. A well-run program makes it easy to request specific cartons or files and get them delivered without delays caused by poor indexing. With a Burlington-based facility and local teams serving Oakville, Hamilton, Mississauga, Etobicoke, and Burlington, Tippet Richardson is set up to support practical access expectations for businesses that can’t afford retrieval uncertainty.

Yes—cartons and professional packing supplies are an important part of a clean offsite records storage program because consistent sizing and proper packing reduce handling risk and improve organization. When cartons are standardized and labelled correctly, intake is smoother, tracking is more accurate, and retrieval is faster. Tippet Richardson can support carton sales and provide guidance on how to pack and label records for long-term protection, helping your team build a storage system that stays organized as volumes grow.

A complete offsite records storage strategy includes an end-of-life plan, because keeping records past their retention period can create unnecessary risk. Secure destruction typically involves documented handling and certified shredding practices designed to protect confidential information and support compliance. The benefit of working with one provider is continuity: your retention planning, storage, retrieval, and destruction can follow one controlled process instead of being split across vendors. Tippet Richardson can integrate secure destruction into your broader records program so disposal is managed responsibly and consistently.