Trusted Records Management Services Since the 1960s
Tippet Richardson Records Management services has been a leader in secure document and data storage solutions for over six decades. Established as a division of Tippet Richardson in the 1960s, we have continuously evolved to meet the growing demands of businesses in the Greater Toronto Area, and beyond.
Through innovation and expertise, we have integrated secured destruction, imaging, hosting, and cloud-based solutions to provide seamless records management services. Our barcode system ensures accuracy, efficiency, and real-time tracking, while our ongoing research and development keep us ahead of industry trends.
Whether you’re looking for off-site storage, secure destruction, or comprehensive media management, our records management services are designed to enhance security, improve compliance, and streamline business operations. At Tippet Richardson, we don’t just store records—we manage them with precision and care.
Our Records Management Services
Managing sensitive documents and media demands a trusted partner with the expertise and robust security measures. Tippet Richardson Records Management offers a comprehensive range of services designed to help businesses efficiently organize, store, and securely dispose of critical information. Our solutions are customized to meet compliance standards, ensuring both seamless access and the highest level of security for peace of mind.
Off-Site Storage
Our secure off-site storage facilities provide a safe and organized solution for storing important business documents and files. With our advanced barcode tracking system, prompt pick-up and retrieval services, and online records management software, you can access your information whenever you need it—without cluttering your workspace.
Media Storage Management
Protecting your digital assets is crucial for business continuity. Our fire-resistant vault ensures that your backup tapes, hard drives, and other media are stored in optimal conditions, safeguarding them from fire, theft, or environmental damage. With scheduled rotation services, we help you maintain a reliable data recovery plan.
Secure Confidential Destruction
Ensure the secure disposal of sensitive documents with our confidential destruction services. We offer scheduled shredding and secure disposal rotations to help your organization stay compliant, reduce risks, and protect its reputation. For added assurance, we provide a Certificate of Destruction upon request.
Information Management Supplies and Services
Staying organized starts with having the right tools. We provide a range of document management supplies, including secure storage cartons, media cases, consoles, nylon bags, and shredding bins. Our experts also offer consultation services to help businesses develop an efficient and secure records management strategy.
Take control of your records—secure, store, and streamline with Tippet Richardson today!
Secure, Compliant, and Future-Ready
At Tippet Richardson, we believe records management is more than just storage—it’s about efficiency, security, and accessibility. With businesses generating more data than ever, having a streamlined system in place ensures compliance, minimizes risks, and improves productivity. Our tailored records management services help organizations manage, retrieve, and securely dispose of documents with ease.
By leveraging cutting-edge barcode tracking, cloud integration, and fire-resistant storage, we provide a level of security and organization that goes beyond traditional record-keeping. Whether you need quick access to archived documents or a long-term storage solution, we have the expert records management services to keep your records protected and readily available when you need them.
- Real-time tracking for instant document retrieval
- Fully compliant solutions to meet regulatory requirements
- Fire-resistant storage and climate-controlled environments
- Customizable services designed for businesses of all sizes
Secure, Streamlined, and Scalable Solutions
Managing records isn’t just about where you store them—it’s about how efficiently you access, protect, and dispose of them. At Tippet Richardson, we offer a full-spectrum approach to records management services, ensuring that every document and digital file is handled with precision. Whether you’re a small business, a corporate enterprise, or a government institution, our solutions adapt to your needs, helping you maintain compliance, security, and ease of access.
Our advanced barcode system allows for seamless tracking, while our cloud-based integrations make document retrieval effortless. We prioritize security with strict access controls, fire-resistant storage, and certified destruction processes. Our team of experts is dedicated to helping businesses in Toronto and beyond optimize their records management strategies—so you can focus on growth while we handle the details.
Digital Document Conversion
Transform paper-based records into secure, searchable digital files, making storage and retrieval faster and more efficient.
Regulatory Compliance Support
Stay compliant with evolving industry regulations through our secure and fully auditable records management processes.
Climate-Controlled Storage
Preserve sensitive documents and media with state-of-the-art, temperature- and humidity-controlled storage facilities.
Rapid Retrieval Services
Need a document in a hurry? Our retrieval system ensures fast and easy access whenever you need your records.
Scheduled Document Rotation
Keep your data protection strategy up to date with scheduled rotations for backup tapes, drives, and critical files.
Disaster Recovery Support
Our secure backup solutions and recovery plans ensure that your critical business data remains protected and accessible.
Secure your records today, so your business is ready for tomorrow!
Records Management Services FAQs
At Tippet Richardson, we understand that effective records management is crucial for businesses of all sizes. To assist you, we’ve compiled answers to some of the most common questions we receive about our records management services in Toronto and the Greater Toronto Area.
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What is records management, and why is it important for my business?
Records management involves the systematic control of an organization’s records throughout their lifecycle, from creation to disposal. Effective records management ensures that information is organized, secure, and easily retrievable, which enhances operational efficiency, supports compliance with legal and regulatory requirements, and protects sensitive data. Partnering with Tippet Richardson provides you with tailored solutions to manage your records efficiently, allowing you to focus on your core business activities.
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How does off-site storage benefit my organization?
Off-site storage offers a secure and cost-effective solution for managing your physical records. By storing documents in our climate-controlled facilities equipped with advanced security measures, you free up valuable office space and ensure that your records are protected from environmental hazards and unauthorized access. Our barcode tracking system allows for quick retrieval, so your information is always accessible when needed.
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What measures are in place to ensure the security of stored records?
At Tippet Richardson, we prioritize the security of your records. Our storage facilities feature 24/7 surveillance, restricted access controls, and fire suppression systems to safeguard your documents. Each record is assigned a unique barcode, enabling precise tracking and minimizing the risk of loss or misplacement. Additionally, our staff undergoes rigorous background checks and training to maintain the highest standards of confidentiality and professionalism.
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Can Tippet Richardson assist with digital records management?
Yes, we offer comprehensive digital records management services, including document scanning, indexing, and secure digital storage. Converting your physical records into digital formats enhances accessibility, facilitates quick information retrieval, and supports disaster recovery efforts. Our digital solutions are designed to integrate seamlessly with your existing systems, providing a streamlined approach to managing your organization’s information.
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What is secure confidential destruction, and when should it be utilized?
Secure confidential destruction involves the complete and irreversible shredding of documents that are no longer needed but contain sensitive information. Utilizing this service helps prevent data breaches and ensures compliance with privacy regulations. Tippet Richardson offers scheduled shredding services and provides Certificates of Destruction upon request, giving you peace of mind that your information has been disposed of securely.
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How can Tippet Richardson support my organization's compliance with privacy laws?
We assist organizations in adhering to privacy laws by implementing robust records management practices that ensure the confidentiality and security of personal information. Our records management services include secure storage, controlled access, regular audits, and secure destruction of records in accordance with legal retention schedules. By partnering with us, you can be confident that your records are managed in compliance with applicable regulations.
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What types of records can be stored and managed by Tippet Richardson?
Tippet Richardson is equipped to handle a wide variety of records, including paper documents, digital media, backup tapes, and specialized records such as architectural drawings and medical files. Our flexible storage solutions are designed to accommodate the unique needs of different industries, ensuring that all your records are stored securely and are easily accessible when required.